We build the AI agents and automations that sort your files, answer the routine emails, and move data between your tools, then show you exactly how many hours and dollars you got back.
Works with
Filing, retyping, and routine email quietly eat a chunk of every working week, and that time rarely shows up on any report.
2.2 hrs
a week saved, on average, by US workers using generative AI tools on their own. It's a general average, not a limit on what a system built for your work can save.
Federal Reserve Bank of St. Louis, Feb 2025 (source, opens in a new tab)25 hrs
a week spent on manual data entry and reconciling data at US businesses with 10 to 99 employees
Intuit QuickBooks survey, Aug 2024 (source, opens in a new tab)36%
of US small businesses say privacy or security concerns have held back their use of AI, the most-cited barrier
Intuit QuickBooks AI Impact Report, May 2026 (source, opens in a new tab)
One office, one week
ExampleFour kinds of fixes, each built inside your existing accounts with approval steps and an activity log.
Incoming files get read, renamed to your convention, and filed to the right folder. Your team searches everything in plain English instead of hunting for the signed version.
Best match
2026-09-12_Henderson-LLC_Operating-Agreement_signed.pdf
Filed to Clients / Henderson LLC automatically, 3 days ago
Also related
Five commitments that come with every project, written into the proposal.
Before we build anything, we estimate the hours and dollars it will save. After launch, you get the real numbers every month, with AI usage costs shown at cost.
September savings report
ExampleHours saved
62
Dollars saved
$2,170
AI usage, at cost
$38
You keep your current software, and the whole team doesn’t need retraining.
Money always waits for a person. Customer emails and deletions do too, until you say otherwise.
Approval queue
ExamplePayment reminder to Alvarez LLC
Needs approvalInvoice 1187, 14 days overdue
Care plans include monitoring, fixes, and small improvements.
Automation status
ExampleYou get a fixed quote before we start. The Map fee is credited toward any build within 60 days.
Four steps, always in this order: we estimate the savings before we build anything.
We interview your team and watch how the work gets done. You get a ranked list of fixes, each with estimated hours and dollars saved, build cost, and payback period.
1 to 2 weeksTogether we choose what to build first. A good default is the item with the fastest payback. We agree a fixed price and a savings target before anything gets built.
A few daysWe build inside your accounts, test with your real documents, and put approval steps on anything that sends money, emails a customer, or deletes a file.
2 to 6 weeks, depending on scopeAfter launch we measure the real numbers against the target. On a care plan you get a monthly report of hours and dollars saved, plus monitoring and fixes.
OngoingWhat we need from you
Three numbers get you a conservative estimate, and we don't ask for your email.
Count filing, retyping, routine email, and chasing. A rough guess is fine.
Wages plus taxes and benefits. We start at $35; use your own figure if you know it.
Assumes 48 working weeks and a conservative 30% of that time removed. These are estimates, not promises. The Time & Money Map replaces them with measured numbers.
What this busywork costs you each year
$30,240
Estimated yearly savings at 30% removed
$9,072
About 22 hours back every month
Payback on a Starter build (from $2,500)
About 3.3 months
The founder’s background is information security at a fintech. That shapes every build, because the fastest way to lose your trust is to be careless with your data.
Your files and records are stored in your own accounts. To do their work, automations send content to the services that process it, such as your AI provider and automation platform, and we list every one for you. If we part ways, everything keeps working.
Every connection gets the minimum access needed for its one job, such as reading one folder rather than your whole drive. You can see and revoke every permission.
Money never moves and payment details never change without a person. Customer emails and deletions wait for a human to approve them until you decide otherwise. Every action lands in a log you can read.
We only use business or API plans from AI providers, set up in your company's name, never free or consumer plans. Their terms say your data isn't used to train models by default. We never sell data or keep copies we don't need.
Owner-led service businesses with 5 to 100 people and a lot of paperwork and repeat admin.
Every signed engagement letter filed to the right matter, key dates pulled into your calendar, automatically.
Client documents renamed, filed by client and year, and the numbers pulled into your workpapers.
Every signed disclosure filed to the right deal folder and logged, automatically.
Entity documents, K-1s, and investor updates organized by entity and findable in one search.
Bids, permits, job photos, and invoices filed to the right job straight from the field, which keeps paperwork out of your evenings.
Insurance or something else? The same fixes apply. Tell us about your business
Illustrative examples, not client results or testimonials. Your Map replaces them with your own numbers.
Accounting practice, 12 people
Example22 hrs/week
back, worth about $40,000 a year
Before
Three staff spend a combined 31 hrs/week filing client documents and retyping figures into workpapers.
After
If documents filed themselves and figures landed in workpapers for review, about 22 of those hours could come back.
Property management, 18 people
Example13 hrs/week
back, worth about $24,000 a year
Before
Transaction admin takes about 20 hrs/week: filing disclosures, chasing signatures, and assembling owner statements.
After
With filing and chasing running on their own behind approval steps, about 13 hours a week could go back to client work.
General contractor, 25 people
Example12 hrs/week
back, worth about $22,000 a year
Before
The owner spends evenings coding supplier invoices and chasing unpaid bills, about 18 hrs/week of office work.
After
If invoices were read and coded for approval and payment reminders went out on their own, the owner could get evenings back: about 12 hrs/week.
These cover software, timing, mistakes, and money. If your question isn’t here, ask us on the call or email hello@taskcad.com.
No. We build inside the tools you already pay for: Google Workspace, Microsoft 365, Dropbox, QuickBooks, your CRM, your inbox. If a tool can't do the job, the Map tells you before you pay for a build.
A Starter build is scoped to go live in about two weeks. Your first monthly savings report arrives about a month after launch, measured against the target we agreed up front.
Nothing we build sends money or changes payment details on its own: a person always does that step. Customer emails and file deletions wait for a person to approve them until you decide otherwise, and anything AI writes that reaches your customers without a person reviewing it is labeled as AI. Every action lands in an activity log, and every automation has an off switch you control.
You do, at cost, with no markup. The monthly report shows usage cost right next to the hours saved, so you always see both sides of the math.
We don't keep copies beyond what a project needs. Your files and records stay stored in your own accounts, and we work inside them with scoped access you can revoke at any time. To do their work, automations send content to the services that process it, such as your AI provider, which may keep it briefly (up to 30 days at some providers) under its business terms. We name every service that handles your data, in writing, before we build.
A free 30-minute call. We'll tell you honestly whether there's enough waste to be worth fixing.